Proposal Writing Services

for Government and Commercial Contractors.

The RFP Firm's proposal writing services give contractors a competitive edge when submitting bid proposals to Government agencies and businesses by integrating indepth knowledge of Contracting Officer expectations.

Professional Proposal Writers

Government Proposal Writing Services

Helping Small & Medium Size Companies Position Themselves with a Unique and Compelling Solution for Government RFP Proposals.

Custom Proposal Writing

What We Do to Help:

To develop a clear, concise, and compelling proposal that helps you win a higher percentage of contracts when facing a competitive bid or wanting to dislodge an existing contractor, you will need to customize your proposal writing without template use or any cut and paste options that consultants offering proposal writing often use. Even when you have a great template, the proposal writing should be customized to meet the exact content requested. The RFP Firm has extensive expertise preparing and writing winning proposals in response to government requests for proposals. We make our process available to you through a comprehensive set of technical proposal writing and RFP services for government contracts that:

  • Ensure your proposal meets all of the RFP requirements
  • Deliver a response that avoids rejection for non-compliance
  • Identify your unique qualities to create a competitive advantage
  • Present a clear understanding of your processes and methodologies
  • Manage the process of content creation to ensure deadlines are met
  • Save you money by avoiding time wasted with excessive reviews

Meeting the RFP Requirements

A Federal government request for proposal (RFP) can be extremely complicated. During proposal writing for government contracts, you will encounter inconsistent requirements, cut-and-paste portions that do not seem to fit, and long contractual obligation sections that seem to go on forever. As consultants offering proposal writing services, we have a deep understanding of these issues and design your response specifically to meet the proposal writing format and detailed requirements within the RFP, while taking into account all of the evaluation criteria. Of course, this process is much more flexible when we implement a commercial proposal writing service. Even so, when creating a custom formatted proposal template, the proposal writing itself is never cut and paste.

Delivering a Compliant Response

Often, seemingly minor requests can be used to disqualify your proposal if not responded to in an appropriate manner. It takes a combination of understanding the intent of the solicitation and the expectations of the evaluation committee when undertaking project proposal writing. Even when consultants provide proposal writing with the best technical response and price, your proposal can be thrown out simply by making a mistake in one small section. City and county evaluators can be a bit more flexible, but at the federal level, and more often now at the state level, a government employee conducting a proposal evaluation could lose their job by not sticking with the rules. When writing a proposal for government contracts, it is extremely important that you comply with every single detail, no matter how superficial it may appear.

Competitive Advantage

Experienced contractors often have such a high level of expertise and their methods come so natural to them, they have a difficult time explaining how they do what they do. This is very common. When writing proposals for government contracts, we will help you to identify your unique processes and methodologies that can be leveraged to set your business apart from your competition. This will give you an advantage when using technical proposal writing to compete for lucrative government contracts, while avoiding writing proposals using templates for the content. Proposal consultants who are writing complex and lengthy dissertations, know that differentiators are often the key to winning bids and/or lucrative government contracts.

Business Processes and Methodologies

After creating an initial outline for the proposal that incorporates the proposal writing format and every requirement to ensure compliance, detailed instructions will be generated for each section and subsection identifying the exact information needed to present your processes and methodologies. Once written, edited, and formatted, we will develop call-outs, and add images and charts to support and enhance salient points in the content to create a compelling message.

Content Creation

We will coordinate the process of content creation starting with a detailed outline of every content requirement. We work with your in-house subject matter experts to construct a compliant response, writing, editing, and proofing each section as we assemble the information. At every step, a new version is created to ensure an efficient process for incorporating new and edited content. When undertaking a government project, proposal writing is often conducted by those whose expertise is actually on the other side of the process, i.e., the execution of the contract. When working with a professional proposal writer, the proposal writing format will be familiar and better understood by the government evaluator. Regardless of whether the evaluator is just scanning the content, checking off to ensure all requirements are met, or reading the content in detail to assign points for the scoring process, a clear response that addresses the proposer's qualifications and methodologies will be provided.

When responding to a competitive RFP, the proposal will generally consist of several volumes most often consisting of a technical, management, and price. Other key components may include a cover sheet, cover letter or letter of transmittal, executive summary, compliance matrix, quality assurance plan, etc. The transmittal letter should speak to your commitment to the success of the contract and be included with each volume submitted. You want to communicate your management's excitement and enthusiasm for the successful execution of the project. The technical volume is typically the most important component and weighted most heavily in the evaluation. In this section you want to communicate what your company is offering, how your products or services will benefit your client, how you will perform and execute the project, and why your services/products are better than your competition.

Technical Proposal Writer

The process used by a technical proposal writer often includes the development of a detailed outline incorporating all components required for ensuring the response is one hundred percent compliant with the solicitation requirements. The proposal writing format will typically include a title page, table of contents, executive summary, technical approach that identifies the problem at hand and the proposed solution that addresses the scope of work, management and staffing plan, pricing or cost information, and any supporting exhibits, forms, and attachments.

During any project, proposal writing formats could require a technical proposal writer to identify potential adverse environmental impacts, such as hazardous chemicals that require disposal, or emissions of toxic substances that might result from the operation of certain processes, or a simple statement that there will be no adverse impacts. At the same time, during any proposal writing services, the proposal writer will need to clearly identify the anticipated benefits of undertaking the proposed work. These can include economic, environmental, social, or other benefits that are more specific to the agency itself to help justify the time and expense of fulfilling the project.

Cost Effective Proposal Process

Those of us that have provided proposal services to larger companies understand the inefficiencies that are introduced into the process because of preconceived ideas that multiple layers of reviews improve the proposal outcome. Most professionals in this field agree that this is a huge mistake, as what you have left is more of a dumbed down message rather than one that hits hard where it counts and delivers a proposal that focuses only on what is necessary to deliver a high quality response by the required deadline. The RFP Firm provides request for proposal writing services focused on the outcome without unneeded complexity during the process. This is true when using either a government or commercial project proposal writing service.

NOTICE: If you're facing either a deadline, don't have the expertise, or simply need help to review your Request For Proposal (RFP), contact us for a free consultation.

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RFP Proposal Writing

The RFP Firm has the experience to exceed expectations on behalf of large and small companies, and existing government contractors responding to federal, state and local government, and commercial business RFPs. This is our primary mission and highest priority!

The RFP Firm provides proposal writing and government contract consulting services to federal contractors and vendors across the country including Alaska, Arizona, Arkansas, California, Colorado, Colorado Springs, Chicago, Connecticut, Delaware, Florida, Georgia, Hawaii, Illinois, Indiana, Kansas, Las Vegas, Los Angeles, Louisiana, Maine, Maryland, Massachusetts, Miami, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New York, New Mexico, North Carolina, Ohio, Oklahoma, Pennsylvania, Rhode Island, San Francisco, South Carolina, Tampa, Tennessee, Texas, Utah, Vermont, Virginia, Virgin Islands, Washington State, Washington DC, West Virginia, Wisconsin, Wyoming.


Government RFP Response

- RFP Review & Analysis
- Proposal Writing & Development
- Proposal Manangement
- Ensure Compliance

Understanding The RFP Process

- Understanding the Solicitation
- Complete Preparation & Analysis
- Subcontracting Plans Development
- Quality Assurance Plans
- Relevant Past Performance Response
- Interpreting the Contract Language

Model Successful Bidders

- Avoid Template Based RFP Tools
- Use Experienced RFP Writers
- Understand the Procurement Process
- Leverage Gov't Insider Experience